Property & Real Estate

Property Management Accounting Software (Malaysia)

Rental ledgers, tenant collections, and depreciation — without the spreadsheet that breaks every time you add a unit.

Start free trial See features

Whether you own three shoplots or manage 200 strata units, IntBooks ships the property accounting essentials — per-unit rental ledgers, tenant management, maintenance cost allocation, depreciation schedules, and RPGT-ready capital records — on top of a MyInvois-compliant accounting core.

Why generic accounting software fails property businesses

The property accounting problems we hear every week

  • Rental income lives in a spreadsheet

    Each unit's rent, payment date, late fees, and security deposit sit in a workbook that doesn't tie to bank deposits, the GL, or any audit trail.

  • Maintenance costs aren't allocated per unit

    When the roof leaks at Block B, the cost hits a generic 'Repairs' account. You can never see profitability per unit, per tower, or per portfolio.

  • Depreciation and RPGT records are scattered

    Each property has a different acquisition date, valuation, and improvement history. When you eventually sell, the RPGT computation is a forensic exercise.

  • Tenant e-invoicing under MyInvois adds friction

    Commercial tenants want real-time e-invoices. Residential tenants need consolidated monthly. Mixed-use portfolios juggle both — usually badly.

Built for property

Purpose-built modules — not generic accounting

  • Per-unit rental ledgers

    Every unit has its own ledger — rent due, paid, outstanding, late fees, security deposit. Roll up by tower, by portfolio, or at the group level.

  • Tenancy management

    Track tenancy agreements, renewal dates, rent escalations, and security deposits. Automated reminders for upcoming renewals and outstanding balances.

  • Per-unit cost allocation

    Allocate maintenance, repairs, quit rent, assessment, insurance, and management fees to specific units. See profitability per unit, per tower.

  • Depreciation & capital records

    Track each property's acquisition cost, capital improvements, and depreciation schedule. RPGT computation ready when you sell.

  • Maintenance & contractor management

    Track contractor invoices, link them to specific units, and flag the GL impact (revenue-deductible repair vs capital improvement) for tax purposes.

  • MyInvois B2B + B2C for tenants

    Commercial tenants get real-time B2B e-invoices; residential tenants are submitted as consolidated monthly e-invoices per LHDN guidelines.

How it works

From setup to month-end close

  1. 1

    Set up your portfolio

    Add each property, each unit, and each tenancy. Import opening balances and acquisition history.

  2. 2

    Automate rent collection

    Recurring rental invoices generate monthly. Tenants pay via FPX, card, or bank transfer. Payments reconcile automatically against the unit ledger.

  3. 3

    Allocate costs as they happen

    When a contractor bill comes in, tag it to specific unit(s). Maintenance, quit rent, and assessment all allocate cleanly.

  4. 4

    Close with full visibility

    Per-unit P&L, occupancy rate, depreciation schedule, RPGT records, and MyInvois submission all close together monthly.

Real-world examples

What property businesses use IntBooks for

  • Individual landlord managing 5 shoplot tenancies with monthly recurring invoices
  • Property management firm administering 200 strata units for an apartment block JMB
  • Mixed-use portfolio with commercial tenants (B2B e-invoice) and residential tenants (B2C consolidated)
  • Family office tracking depreciation across 12 properties for RPGT readiness
  • Co-working operator allocating shared utilities and maintenance per desk per month
  • Real-estate developer tracking pre-completion costs per project before unit hand-over

Core modules used by property businesses

Property FAQ

Can IntBooks track rental income per unit?
Yes. Each unit has its own ledger showing rent invoiced, rent received, outstanding balance, late fees, and security deposit. You can roll up by property, by tower, by portfolio, or at the group level.
How does IntBooks handle property depreciation and RPGT records?
Each property is set up in the fixed-asset register with its acquisition cost, capital improvements, and depreciation method. When you eventually sell, the RPGT computation pulls acquisition cost, allowable capital expenditure, and accumulated depreciation directly from the ledger.
Can residential and commercial tenants be on the same property in IntBooks?
Yes. Each unit is configured as residential or commercial. Commercial tenants automatically submit B2B real-time e-invoices to MyInvois; residential tenants aggregate into consolidated monthly e-invoices per the LHDN B2C guideline.
Does IntBooks support strata management for JMB / MC accounts?
Yes. Joint Management Bodies and Management Corporations can use IntBooks to track sinking fund collections, maintenance fees per unit, capital expenditure, and tenancy queries. Audit-ready financial statements meet SCMA 2013 requirements.

Related reading & services

Read more

Outsourced services

Ready to try IntBooks for your property business?

Start a free trial. No credit card needed. MyInvois-ready out of the box.

Start free trial Talk to us