Food & Beverage

Accounting Software for F&B Businesses in Malaysia

From single café to multi-outlet chain — accounting that keeps up with every transaction, every recipe, every outlet.

Start free trial See features

F&B businesses run on tight margins, fast inventory turnover, and dozens of micro-transactions per hour. IntBooks gives you POS-to-GL sync, recipe-level food cost tracking, and consolidated multi-outlet financials — all MyInvois-ready and compliant with LHDN, SST, and EPF rules.

Why generic accounting software fails f&b businesses

The f&b accounting problems we hear every week

  • Manual POS reconciliation eats your day

    Exporting POS sales every night and re-keying them into Excel or your accounting software is fragile, error-prone, and steals hours from the closing team.

  • Food cost percentage is a guess

    Without recipe-level costing, you only know your food cost when the monthly P&L lands — too late to react to wastage, price changes, or shrinkage.

  • Multi-outlet consolidation is painful

    Each outlet ends up on a different spreadsheet. Inter-outlet transfers, central kitchen allocations, and franchise royalties get lost in translation.

  • MyInvois turns every receipt into compliance work

    B2C consolidated e-invoices, kitchen-table walk-ins, and delivery platform integrations all need to flow into MyInvois without breaking your front-of-house.

Built for f&b

Purpose-built modules — not generic accounting

  • POS-to-accounting integration

    Native sync with Loyverse, StoreHub, EasyEat, and major Malaysian POS systems. Daily sales summaries flow straight into your GL with SST and rounding handled automatically.

  • Recipe & menu costing

    Build recipes from raw ingredients, track theoretical vs actual food cost percentage per menu item, and get alerted when shrinkage breaches your threshold.

  • Multi-outlet consolidation

    Each outlet runs as its own P&L unit. Roll up consolidated financials at the brand or group level, with full inter-outlet eliminations.

  • MyInvois consolidated e-invoicing

    Walk-in B2C sales aggregate into a monthly consolidated e-invoice per LHDN guidelines. B2B catering and delivery platform invoices submit individually in real time.

  • Casual & shift payroll built-in

    EPF, SOCSO, EIS, and PCB handled for full-time, part-time, and shift workers — including foreign-worker payroll and overtime.

  • Wastage, FOC, and shrinkage tracking

    Log staff meals, complimentary items, and wastage against a dedicated GL account. Audit trail preserved for every adjustment.

How it works

From setup to month-end close

  1. 1

    Connect your POS

    Link your POS terminal(s) once. Daily transactions, payments, and tax line items flow into IntBooks automatically.

  2. 2

    Map menu to recipes

    Bulk-import your menu and recipes from a spreadsheet. IntBooks calculates theoretical food cost per item.

  3. 3

    Reconcile daily, not monthly

    Bank feeds + delivery platform reconciliation + POS cash-up are reviewed in a single dashboard each morning.

  4. 4

    Close the month in days

    Multi-outlet consolidation, MyInvois consolidated submission, and SST-02 are generated with one click.

Real-world examples

What f&b businesses use IntBooks for

  • Independent café reconciling Loyverse sales and bank deposits in under 5 minutes a day
  • 5-outlet kopitiam group consolidating P&L by outlet, by brand, and at the holding company level
  • Central kitchen allocating raw material cost to 8 satellite outlets via standard cost transfers
  • Hawker stall switching from cash book to MyInvois-compliant POS ahead of Phase 3 (July 2026)
  • Restaurant chain tracking food cost % by outlet, by menu category, and by day-of-week
  • Catering business invoicing B2B clients with MyInvois real-time submission, plus B2C consolidated

Core modules used by f&b businesses

F&B FAQ

Does IntBooks integrate with my existing POS system?
Yes. We offer native integrations with Loyverse, StoreHub, EasyEat, and several major Malaysian POS providers. For systems without a native connector, daily CSV imports are supported.
How does consolidated e-invoicing for F&B walk-in customers work under MyInvois?
LHDN allows B2C transactions to be aggregated into a single consolidated e-invoice submitted monthly. IntBooks groups your POS walk-ins by month and submits the consolidated invoice on day 7 of the following month, per the LHDN E-Invoice Guideline §8.
Can I track food cost percentage by menu item?
Yes. Build each menu item as a recipe linked to raw ingredients with current cost prices. IntBooks calculates theoretical food cost percentage, compares against actual POS sales, and flags variance above a threshold you define.
How are multi-outlet financials consolidated?
Each outlet is set up as a sub-entity with its own P&L. Group-level reports roll up automatically, with inter-outlet transfers and central kitchen allocations eliminated. You can also report by brand if you operate multiple concepts.

Related reading & services

Read more

Outsourced services

Ready to try IntBooks for your f&b business?

Start a free trial. No credit card needed. MyInvois-ready out of the box.

Start free trial Talk to us