Property & Real Estate

Accounting Software for Landlords & Property Owners (Malaysia)

Rent invoices, costs by property, and depreciation — on one ledger, without the spreadsheet that breaks every time you add a unit.

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IntBooks does not have a dedicated property-management module — there is no tenancy register, unit ledger, or strata billing. What it gives landlords and small property owners is solid accounting: rent invoices, overdue reminders, accounting dimensions to tag income and costs by property or unit, a fixed-asset register with depreciation, and MyInvois e-invoicing.

Why generic accounting software fails property businesses

The property accounting problems we hear every week

  • Rental income lives in a spreadsheet

    Each unit's rent, payment date, late fees, and security deposit sit in a workbook that doesn't tie to bank deposits, the GL, or any audit trail.

  • Maintenance costs aren't allocated per unit

    When the roof leaks at Block B, the cost hits a generic 'Repairs' account. You can never see profitability per unit or per property.

  • Depreciation and acquisition records are scattered

    Each property has a different acquisition date, cost, and improvement history. When you eventually sell, piecing the records together is a forensic exercise.

  • Tenant invoicing adds friction

    Commercial tenants may ask for e-invoices, and every tenant needs a clear statement. Doing both by hand doesn't scale.

Built for property

Purpose-built modules — not generic accounting

  • Rent invoicing & collections

    Invoice each tenant as a customer, record payments, and see what is outstanding on the aged receivables report.

  • Overdue reminders

    Send reminders for overdue rent using dunning levels, so late payers are followed up consistently.

  • Income and costs by property

    Tag rent, maintenance, quit rent, assessment, and insurance with an accounting dimension such as Property or Unit, and report profitability by it.

  • Fixed assets & depreciation

    Record each property in the fixed-asset register with its cost and capital improvements, and run depreciation schedules.

  • Maintenance & contractor bills

    Record contractor bills against the property and choose the account — repair expense or capital improvement — so the tax treatment is clear.

  • MyInvois e-invoicing

    Issue e-invoices to tenants who need them; each is submitted to MyInvois when it is issued.

How it works

From setup to month-end close

  1. 1

    Set up your properties

    Create a dimension for your properties or units, add each tenant as a customer, and record each property in the fixed-asset register.

  2. 2

    Invoice rent each month

    Raise rent invoices, record payments as they arrive, and match them against the bank statements you import.

  3. 3

    Tag costs as they happen

    Tag each contractor bill, quit rent, and assessment payment to the property it belongs to.

  4. 4

    Close with full visibility

    Review profitability by property, outstanding rent, and depreciation at month-end.

Real-world examples

What property businesses use IntBooks for

  • Individual landlord invoicing five shoplot tenants each month
  • Family company tracking income and costs across several rental properties
  • Owner of a mixed portfolio issuing e-invoices to commercial tenants
  • Family office keeping acquisition cost and improvement records for each property
  • Co-working operator tagging utilities and maintenance costs by location
  • Small developer tracking costs per project with accounting dimensions

Core modules used by property businesses

Property FAQ

Can IntBooks track rental income per unit?
Yes, using accounting dimensions. Create a dimension such as Unit, tag each rent invoice and expense with it, and use segment reports to see income and costs per unit. IntBooks has no dedicated unit ledger, tenancy register, or deposit tracking, so those details need to be kept on the customer record or separately.
How does IntBooks handle property depreciation and RPGT records?
Each property can go into the fixed-asset register with its acquisition cost, capital improvements, and depreciation method. IntBooks does not calculate Real Property Gains Tax, but the cost and improvement records it keeps are what you or your tax adviser will need when you sell.
Can residential and commercial tenants be on the same property in IntBooks?
Yes. Each tenant is a customer, so commercial and residential tenants can share the same property dimension. Issue e-invoices to tenants who need them; IntBooks does not sort tenants into individual or consolidated e-invoices by tenancy type.
Does IntBooks support strata management for JMB / MC accounts?
Not with a dedicated strata module: there is no sinking-fund billing, share-unit-based charging, or strata-specific reporting. A JMB or MC can use IntBooks as its general ledger, but check its reporting duties under the Strata Management Act 2013 with its auditor.

Related reading & services

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Outsourced services

Ready to try IntBooks for your property business?

IntBooks is in closed beta. Join the free waitlist and we'll invite you in and help you set up, including MyInvois e-invoicing.

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