Company Secretarial Support
Resolutions, registers and SSM deadlines prepared for your company secretary — nothing missed.
What's included
- Annual return information prepared for your secretary to lodge with SSM
- Working copies of statutory registers kept in step with your records
- Board and shareholder resolution drafting
- Documents for share transfers and allotments
- Documents for changes of directors, shareholders or company name
- Documents for a change of registered address
- Compliance deadline calendar
- Coordination with your secretary on striking-off or winding-up
Packages
Choose the package that fits your business. All packages include a dedicated team member and direct IntBooks integration.
SME
Single-entity Sdn Bhd with standard shareholding
- Annual return information for your secretary
- Working copies of statutory registers
- Up to 6 draft board resolutions per year
- Draft written resolutions for members where required
- Documents for changes of particulars (directors, address)
- Financial statements prepared for lodgement by your secretary
Mid-Market
Groups with multiple entities or complex corporate structure
- Everything in SME
- Draft resolutions as needed
- Working registers for each entity in the group
- Documents for share restructuring and capital changes
- Records support for M&A transactions
- Compliance calendar with proactive reminders
- Drafts of constitution amendments for your secretary and lawyers
- One point of contact for your secretary
How it works
Introductions
We confirm who your company secretary is — or introduce you to a qualified one, who accepts the appointment and notifies SSM.
Compliance calendar
We set up a 12-month calendar covering your annual return, financial statement lodgement, and any special filings due.
Ongoing support
We draft resolutions and prepare the documents for changes of particulars; your secretary reviews them and lodges them with SSM.
Annual cycle
Your secretary lodges the annual return; we update the working registers and send the board a compliance summary.
Frequently asked questions
Is a company secretary mandatory in Malaysia?
Yes. Under section 235 of the Companies Act 2016, every company must have at least one secretary who is a natural person aged 18 or above and a Malaysian citizen or permanent resident whose principal place of residence is in Malaysia. The secretary must be a member of a body listed in the Act's Fourth Schedule (such as MAICSA, MIA, MACS or MICPA) or be licensed by SSM. The board must appoint the first secretary within 30 days of incorporation (section 236).
Read more: Company secretary services · Company secretary guide
What does a company secretary actually do?
A company secretary helps your company comply with the Companies Act 2016 and SSM requirements. Day to day, this means filing the annual return, maintaining the statutory registers, preparing board and shareholder resolutions, arranging general meetings where they are needed, and processing changes of particulars such as new directors, address changes and share transfers. A private company does not have to hold an annual general meeting. The secretary is also the company's main contact with SSM.
Read more: Company secretary services
What happens if I miss the annual return deadline?
Late lodgement is an offence. The annual return must be lodged with SSM within 30 days of the anniversary of the company's incorporation date (section 68 of the Companies Act 2016), and the company and every officer in breach commit an offence. The Registrar can also strike off a company that has contravened the Act (section 549). Our compliance calendar tracks the date for you.
Read more: Company secretary services
Ready to get started with company secretarial?
Contact us for a free consultation and tailored quote for your business.