Company Secretary
SSM compliance, board resolutions, and annual returns — handled for you.
What's included
- SSM annual return filing
- Maintenance of statutory registers and minute books
- Board and shareholder resolution drafting
- Share transfer and allotment processing
- Change of directors, shareholders, or company name
- Registered office address service
- Companies Act 2016 compliance advisory
- Striking-off and winding-up coordination
Packages
Choose the package that fits your business. All packages include a dedicated team member and direct IntBooks integration.
SME
Single-entity Sdn Bhd with standard shareholding
- Annual return filing with SSM
- Statutory register maintenance
- Up to 6 board resolutions per year
- AGM/EGM preparation
- Change of particulars (directors, address)
- Registered office address
Mid-Market
Groups with multiple entities or complex corporate structure
- Everything in SME
- Unlimited resolutions
- Multi-entity register maintenance
- Share restructuring and capital changes
- M&A transaction support
- Compliance calendar with proactive reminders
- Company constitution (M&A) amendments
- Dedicated named secretary
How it works
Appointment
We file the Section 236 appointment with SSM and take custody of your statutory registers and minute books.
Compliance calendar
We set up a 12-month compliance calendar covering AGM, annual return, and any special filings due.
Ongoing maintenance
We prepare resolutions, process changes of particulars, and file with SSM — typically within 14 days of your instruction.
Annual cycle
Annual return filed, registers updated, and a compliance summary report delivered to the board.
Frequently asked questions
Is a company secretary mandatory in Malaysia?
Yes. Under Section 235 of the Companies Act 2016, every Malaysian company must appoint at least one company secretary who is a natural person, at least 18 years old, a Malaysian citizen or permanent resident, and a member of a prescribed professional body (MIA, MAICSA, etc.) or licensed by SSM. The appointment must be made within 30 days of incorporation.
Read more: Company secretary services · Company secretary guide
What does a company secretary actually do?
A company secretary ensures your company complies with the Companies Act 2016 and SSM requirements. Day-to-day, this means filing the annual return, maintaining statutory registers (members, directors, charges), preparing board and shareholder resolutions, coordinating the AGM, and processing changes of particulars (new directors, address changes, share transfers). They are also the primary liaison with SSM.
Read more: Company secretary services
What happens if I miss the annual return deadline?
SSM imposes a late lodgement penalty that increases the longer you delay. For a Sdn Bhd, the annual return is due within 30 days of the anniversary of incorporation. Missing the deadline can also trigger SSM enforcement action and, in severe cases, striking-off proceedings. Our compliance calendar ensures you never miss it.
Read more: Company secretary services
Ready to get started with company secretary?
Contact us for a free consultation and tailored quote for your business.