Food & Beverage

Accounting Software for F&B Businesses in Malaysia

From a single café to several outlets — POS, kitchen display, and accounting in one system.

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F&B businesses run on tight margins, fast stock turnover, and dozens of small transactions an hour. IntBooks combines a POS with a kitchen display (KDS), QR ordering, and loyalty, posts completed sales to your general ledger, and groups walk-in sales into a monthly consolidated MyInvois e-invoice — alongside payroll with EPF, SOCSO, EIS, and PCB.

Why generic accounting software fails f&b businesses

The f&b accounting problems we hear every week

  • Manual POS reconciliation eats your day

    Exporting POS sales every night and re-keying them into Excel or your accounting software is fragile, error-prone, and steals hours from the closing team.

  • You can't see which menu items make money

    Without item-level sales and cost data, you only see margins when the monthly P&L lands — too late to adjust prices or drop slow sellers.

  • Multi-outlet reporting is painful

    Each outlet ends up on a different spreadsheet, and group numbers take days to rebuild every month.

  • MyInvois adds work at the counter

    Walk-in customers rarely ask for an e-invoice, but B2B catering clients do. You need both handled without slowing down front-of-house.

Built for f&b

Purpose-built modules — not generic accounting

  • POS connected to your ledger

    IntBooks includes its own POS. Completed sales, payments, and tax post to your general ledger automatically, and the cash drawer is counted at each shift close.

  • Menu engineering & gross profit

    See gross profit, margin, and popularity by menu item, plus best-seller, category-sales, and hourly-sales reports built from your POS data.

  • Kitchen display & QR ordering

    Orders route to a kitchen display screen, customers can order by scanning a QR code, and a loyalty programme rewards repeat visits.

  • MyInvois consolidated e-invoicing

    Walk-in POS sales are grouped into a monthly consolidated e-invoice, as LHDN allows. Sales above LHDN's single-transaction limit are kept out for individual e-invoices, and B2B invoices are submitted individually.

  • Payroll for full-time and part-time staff

    EPF, SOCSO, EIS, and PCB are calculated in payroll, with shift assignments and overtime applications recorded in IntBooks HR.

  • Stock-takes & write-offs

    Count stock, post variances and write-offs to their own GL accounts, and keep an audit trail for every adjustment.

How it works

From setup to month-end close

  1. 1

    Set up your POS

    Add your outlets, menu items, and prices, or import products from a spreadsheet. Sales, payments, and tax from the POS post to IntBooks automatically.

  2. 2

    Review margins by item

    Use the menu engineering and gross profit reports to see which items earn their place on the menu.

  3. 3

    Reconcile daily

    Match POS cash-ups and card settlements against the bank statements you import into IntBooks.

  4. 4

    Close the month

    Review the month's P&L, submit the consolidated e-invoice to MyInvois, and prepare your SST figures from the ledger.

Real-world examples

What f&b businesses use IntBooks for

  • Independent café posting daily POS sales and card settlements to its ledger
  • Kopitiam group running each outlet as its own company and consolidating the group accounts
  • Restaurant using kitchen display screens and QR ordering during the lunch rush
  • Hawker stall moving from a cash book to a POS with sales posted to the ledger
  • Restaurant reviewing gross profit and popularity by menu item every month
  • Catering business issuing B2B e-invoices to corporate clients while walk-in sales are consolidated monthly

Core modules used by f&b businesses

F&B FAQ

Does IntBooks integrate with my existing POS system?
IntBooks has its own built-in POS, so there is no separate connector to set up. It does not currently connect to third-party POS systems such as Loyverse, StoreHub, or EasyEat. If you keep your existing POS, you can record each day's sales totals in IntBooks as a journal entry.
How does consolidated e-invoicing for F&B walk-in customers work under MyInvois?
First check whether you need e-invoicing at all: from 1 September 2026, businesses with annual revenue below RM3 million are not required to implement it (LHDN statement, 30 August 2026). If you are in scope, LHDN lets you combine walk-in sales that don't need an individual e-invoice into one consolidated e-invoice per month. IntBooks adds each completed POS sale to that month's consolidation, keeps sales above LHDN's single-transaction limit out for individual e-invoices, and submits the consolidated e-invoice after month-end. Check LHDN's e-Invoice guidelines for the current submission deadline.
Can I track food cost percentage by menu item?
Partly. IntBooks does not build recipes from raw ingredients, so it cannot calculate theoretical food cost per dish. It does give you gross profit and menu engineering reports from your POS data — margin and popularity for each menu item, based on the cost price you set for that item.
How are multi-outlet financials consolidated?
If each outlet is its own company, IntBooks can combine them in a consolidation group, with intercompany balances eliminated. If your outlets sit in one company, the POS keeps stock by location, and you can tag transactions with an accounting dimension such as Outlet to report by outlet.

Related reading & services

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Outsourced services

Ready to try IntBooks for your f&b business?

IntBooks is in closed beta. Join the free waitlist and we'll invite you in and help you set up, including MyInvois e-invoicing.

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